RULES & REGULATIONS

1.1. THE ROUTE 

L’ÉTAPE CYPRUS BY TOUR DE FRANCE is a sportive event that will be held on the 12th November 2023 on the route starting & finishing in Aphrodite Hills Resort, Kouklia, Cyprus

The Event route covers around 62 and 136 kilometers. 

The details of the route /routes will be presented on the Event’s website and its social networks.

1.2. PARTICIPATION CONDITIONS – LICENCE – MEDICAL CERTIFICATE 

To take part in the Event, you must be at least eighteen years old (18 years old) at the latest on the 12th of November 2023.

At the end of the Event, several rankings will be established:

• Women’s and men’s scratch rankings: a ranking based on the official time achieved by the participant (the official time having as a starting point the pistol marking the start of the race, regardless of the actual start time of the race for the participant). The first three women and the first three men from both distances go over the finish line in Aphrodite Hills Resort. These 12 people will be rewarded people during the official award ceremony.
• The best climber ranking: a ranking will be established based on the cumulative times for the ascents of the route (exact segments will be presented on the Event’s website). The woman & the man with the best cumulative time will be rewarded during the award ceremony
• The best sprinter ranking: a ranking will be established based on the time for a short section of the route (a few hundred meters; exact segments will be presented on the Event’s website). The woman & the man with the best time will be rewarded during the award ceremony

Riders are reminded that checks will be carried out during the Event to ensure that it takes place according to these rules, in particular, according to the terms relating to age and medical certificates. 

By participating in the Event, you are participating in one of the sporting events organized or approved by sports federations. Consequently, your participation is subject to the compulsory presentation of

• A valid CCF license (Cyprus Cycling Federation); 
• or, for those who do not hold such a license and who are eligible to take part in these competitions, presentation of a medical certificate alone or its copy, which must be dated within a year of the date of the race. 

Mandatory wording on the medical certificate: « non contre-indication à la pratique du cyclisme en compétition »: the lack of any contraindication to the practice of competitive cycling.

Foreign license holders must provide a medical certificate stating that there are no contraindications for them to take part in cycling competitions, even if they are holders of a competition licence issued by a federation which is affiliated with the UCI. 

This certificate must be dated, signed, and allow the authentication of the doctor, whether the latter is based in Cyprus or not. If the doctor is foreign, the medical certificate must be drawn up in one of the following languages: English, or Greek. 

Checks on the authenticity of medical certificates and licenses will be carried out on-site. Participants must be able to provide these items when they collect their race numbers or during the Event. 

1.3. RACE NUMBER COLLECTION 

Race numbers as well as timing chips must be collected, upon presentation of the following: 

• Your licence or medical certificate which meet the aforementioned terms 
• Your notification letter which can be downloaded on your time to account and/or sent by email before the Event. 
• Your proof of identity.

Race numbers can only be collected in the dedicated area in the Event Village on Thursday 10 November, Friday 11 November and Saturday 12 November 2022 from 10am to 6pm

Event Village: Aphrodite Hills Resort

The allocation of race numbers is firm and definitive. Race numbers cannot be sent by post or sent on the day of the Event. 

The race number must be placed on your back and the plate on the front of the bike, will be mandatory in order to access the departure area and must remain completely visible throughout the race, including in the event of bad weather.

1.4. 2023 REGISTRATION CONDITIONS AND PRICES

Registrations for the Event may only be done on the registration platform since the registration is opened.

Any person who wishes to participate in the Event accepts to sign up as a member of the registration platform beforehand. As a result, the participant must fill in the registration form and accept the Terms of Use and Confidentiality Policy unconditionally. The participant undertakes to only fill in the information relating to their identity. 

The Organizer may arrange special offers which may give you a reduction on the price of your race number. 

All registrations to an Event are personal, final, and irrevocable, and refunds cannot be issued under any circumstances unless specifically mentioned in the Rules. 

Each registration gives rise to a race number. Race numbers cannot be transferred under any circumstances. 

Anyone who transfers his race number to another person will be held responsible in the event that the latter is the victim of or causes an accident during the race. 

The organization declines all responsibility should such an accident occur. 

2023 PRICES

The Organisation reserves the right to limit the number of race numbers available in the Event for safety reasons.

Race number prices may vary depending on your event registration date:

• “MY L’ETAPE CYPRUS ‘THE RACE’ NUMBER” :

Early Bird Price: €79 (seventy-nine euros) from 20 December 2022 

First Rate Price: €89 (eighty-nine euros) from 20 January 2023

Sprint Rate Price €99 (ninety-nine euros) from 1 April 2023

Finish Rate Price: €109 (one hundred and nine euros) from 1 October 2023

• “MY L’ETAPE CYPRUS  SOUVENIR” PACKAGE 

Early Bird Price: €109 (one hundred and nine euros) from 20 December 20212

First Rate Price: 119 (one hundred and nineteen euros) from 20 January 2023

Sprint Rate Price €129 (one hundred and twenty-nine euros) from 1 April 2023

     Finish Rate Price: €139 (one hundred and thirty-nine euros) from 1 October 2023, including a race number for the Event, a photo album, and a souvenir water bottle.

• “MY L’ETAPE CYPRUS SANTINI JERSEY” PACKAGE

Early Bird Price: €129 (one hundred and twenty-nine euros) from 20 December 2022

First Rate Price: 139 (one hundred and thirty-nine euros) from 20 January 2023

Sprint Rate Price €149 (one hundred and forty-nine euros) from 1 April 2023

     Finish Rate Price: €159 (one hundred and fifty-nine euros) from 1 October 2023, including a race number for the Event, and a Santini jersey of L’Étape Cyprus by Tour de France.

• “MY L’ETAPE CYPRUS ‘THE RIDE’ NUMBER” :

Early Bird Price: €39 (thirty-nine euros) from 20 December 2022

First Rate Price: €49 (forty-nine euros) from 20 January 2023

Sprint Rate Price €59 (fifty-nine euros) from 1 April 2023

Finish Rate Price: €69 (sixty-nine euros) from 1 October 2023

• “MY L’ETAPE CYPRUS  SOUVENIR” PACKAGE 

Early Bird Price: €69 (sixty-nine euros) from 20 December 2022

First Rate Price: €79 (seventy-nine euros) from 20 January 2023

Sprint Rate Price €89 (eighty-nine euros) from 1 April 2023

     Finish Rate Price: €99 (ninety-nine euros) from 1 October 2023, including a race number for the Event, a photo album, and a souvenir water bottle.

• “MY L’ETAPE CYPRUS SANTINI JERSEY” PACKAGE

Early Bird Price: €89 (eighty-nine euros) from 20 December 2022

First Rate Price: €99 (ninety-nine euros) from 20 January 2023

Sprint Rate Price €109 (one hundred and nine euros) from 1 April 2023

     Finish Rate Price: €119 (one hundred and nineteen euros) from 1 October 2023, including a race number for the Event, and a Santini jersey of L’Étape Cyprus by Tour de France.

The prices for the race numbers are set out in this document in euros, inclusive of tax, at the rate applicable on the day of your registration. 

1.5. OFFICIAL JURY 

Timing will be done using an electronic detection system. 

The route will be timed and will give rise to the final ranking. 

The ascents previously mentioned will also be timed and give rise to the best climber classification. 

The sprint zone previously mentioned will also be timed and give rise to the best sprinter classification.

Feeding stations are set up along the route and after the finish line for all the participants. 

A real-time limit to cross the finish line (from the crossing of the starting line to the finish line) is defined by the Organizer according to the difficulties of the course, technical constraints, etc. The time limit will be communicated in the coming weeks.

Any Participant exceeding this real limit time, even if crossing the finish line, will be downgraded. All the results will be published on the Event's official timing website.

Once the end of the race vehicle has passed by, participants must comply with the traffic regulations of Cyprus. 

1.6. GENERAL SERVICES 

Road safety is managed by MOKAPOT’s operation team, a local supporting team such as police and medical service team.

They may decide to eliminate a participant for medical reasons. Under no circumstances will the Organizer be held liable by participants who have not finished their race, following a decision to eliminate that person taken by the general services. 

1.7. ACCESS TO THE SITE AND SECURITY 

It is strictly forbidden to bring any objects to the Event site that may be dangerous or illegal, in particular drugs, firearms, blunt weapons, and explosives. 

To access the site and take part in the event, the participant recognizes and expressly agrees that the Organizer may call upon security personnel who will be authorized to check both people as well as inspect their personal belongings. Everyone who wishes to access the site must comply with this check. If they refuse to do so they will not be authorized to access the site.

The Organizer and the security staff may refuse access to the Event or prevent participants from taking part if their behavior is likely to disturb the smooth running of the Event notably under the following, non-exhaustive circumstances: the use of any object which may hinder the race, the circulation and/or safety of other participants; the use of any distinctive promotion, in any form, of an opinion [political, philosophical or religious] likely to damage the image of the Event; abnormal, inappropriate or immoral behavior of the participant, in particular, if they appear to be under the influence of drugs or alcohol. 

The Organizer will put a number of measures in place to ensure the route is safe: signage, motorcyclists with flags indicating dangerous areas, signs indicating sections requiring particular attention. 

The Participants must respect the safety instructions given by the Organizer’s personnel along the whole route. 

The safety measures will end at the finish line. 

1.8. TIMING 

All participants will be issued with an electronic chip when they pick up their race numbers which will be automatically initialized on the start line and will track the conformity of the race at each antenna along the Event’s route and at the finish line. In order to allow the timing chip to function properly, it must not be folded or bent. Participants who do not follow the route defined by the Organizer, who use human and/or material assistance, or who cross the finish line without their electronic chip will not be recorded as having finished. 

The electronic detection system has been chosen according to strict reliability requirements. Despite tests conducted by the manufacturers, a very low percentage of cases of non-detection remains. Due to the lack of information resulting from this non-detection, the Organizer may be unable to show the official or real-time for the participant concerned in the ranking. The Organizer cannot be held responsible for this. 

1.9. WITHDRAWALS AND TIME LIMITS 

If a participant wishes to withdraw for any reason other than injury, he should, if at all possible, do so at one of the recovery points set up by the Organizer. The participant should find the person in charge of the area, who will permanently invalidate his race number. Return transportation for Participants and bikes will be available at each of these points. 

In order to ensure the Participants’ safety and to allow the re-opening of roads to cars to be scheduled, it is essential that Participants do not exceed the end Event time limits. 

Participants who use mobile operations will be eliminated from the race. The medical service, consisting of doctors and first aiders, may decide to eliminate a Participant for medical reasons. 

1.10. USE OF IMAGES 

1.10.1. Participant’s image: 

The Event may be recorded for public communication purposes, in any form (notably through photos, videos, etc.), on any existing or future media, in any format, for any communication to the public around the world, for any use including advertising and commercial use. As such, each participant expressly grants the Organizer, its assignees and beneficiaries (notably its commercial partners) permission to record and reproduce, on any media and using any means, and subsequently to reproduce and represent, without remuneration of any kind, their name, voice, image and, more generally, their sporting activity within the context of the Event (hereinafter their “Image”). The participant expressly authorizes the Organizer to concede to Event partners sub-licenses for the use of the Image for commercial and advertising purposes. 

The participant gives his express and irrevocable permission for the Organizer, its delegates and its successors (notably its commercial partners) in order to meet the requirements of advertising, promotional and/or commercial campaigns, to 1) apply any modifications, additions, or deletions that it sees fit when using the participant’s image in any of the circumstances defined above, and 2) associate and/or combine the participant’s image with signatures, catchphrases, slogans, captions, brands, distinctive signs, legal notices, visuals and, in general, any element of any kind chosen by the Organizer to illustrate the means of communication in which the images are used. 

The participant guarantees that he is not bound by an exclusive contract relating to the use of his Image. 

1.10.2. Event Images: 

Any communication of still and/or moving images of the event recorded by the participant during their participation in the Event must be restricted to personal use and may not, under any circumstances, be used for advertising and/or commercial purposes outside the Event. 

1.11. PERSONAL DATA 

Generally speaking, personal data communicated by the participants (hereinafter the “Data”) are destined for approved staff of the Organizer, which is the company responsible for processing this. 

At the end of the event, the information on your sporting performance (notably your result, your photos, and videos) will be published on the Event site. Your results, alongside your full name and region, may be picked up by any media outlet. 

1.12. AERIAL FILMING 

Participants are informed that: 

- on the day of the Event, remote controlled drones may be used for the purposes of media coverage; 

- participants may find themselves throughout all or part of the Event. 

1.13. RESPECT FOR THE ENVIRONMENT 

In order to respect the environment and the natural surroundings in which the event takes place, it is strictly forbidden to leave litter (paper, plastic wrappers) on the route. Bins will be provided at all feeding zones. Participants must make use of them when disposing of waste. 

Participants must hold onto their litter and wrappers and wait until they reach the places set up by the Organizer to dispose of them. 

The Organizer reserves the right to award time penalties or exclude participants from the race who deliberately dispose of their waste elsewhere than in these specific areas. 

1.14. RESPECTING STARTING AREAS 

Starting Areas have been set up to regulate departures during the course. 

The Organizer has authorized all staff involved in the organization (volunteers, MOKAPOT operation team, etc.) present at the start site to respect the starting areas attributed to each participant. Any participant refusing to enter into the starting area (or a faster area, upon decision of the Organizer) attributed to them may be issued with a time penalty or may be disqualified. 

1.15. MANDATORY AND FORBIDDEN EQUIPMENT ON THE ROUTE 

In order to ensure the safety and smooth running of the Event, all Participants must arrive at the start equipped with the following mandatory equipment: 

- - a rigid helmet which must be worn throughout the entire Event, 

- - a hydration system (water bottle or hydration pack filled with water)

-- a puncture repair kit 

To ensure the safety of Participants, it is strictly forbidden to participate in the Event with the following: 

- - a bicycle equipped with any kind of extension (such as bar ends or triathlon bars); 

- - an electric bicycle or electrically assisted pedal cycle; 

- - a recumbent or prone bicycle;

- - monocycle

Therefore bicycles, scooters, skateboards, roller skates, self-balancing transporters, etc., wheeled and / or motorized vehicles, in particular personal cars, are strictly forbidden on the route. 

1.16. ANTI-DOPING TESTS 

Anti-doping controls may take place during the Event. Participants in the Event undertake to strictly respect the ban on doping as well as the provisions concerning anti-doping tests.

1.17. MODIFICATION -POSTPONEMENT- CANCELLATION 

If the circumstances require, the Organizer reserves the right to modify at any time the route, the position of feeding stations and timing points, to delay the event and/or times of the Event, to stop the Event once it is under way, to cancel the Event or to impose a back-up route. 

2.2. PRICES 

The price of the race bib is given in the Rules. The Organizer reserves the right to organize special offers outside the price brackets, establishing special rates for a given period. 

The prices of products and services are given in euros, including all taxes, at the rate applicable on the day of the order. The prices do not include postage costs, gift wrapping, any special offers and personal reductions (“promotional codes”) given before the final approval of the order. 

The prices consider VAT applicable on the day of the order and any changes in the legal VAT rate will automatically be reflected in the product prices displayed on time to. However, prices cannot be modified once the user’s order has been placed. 

In terms of products and services bought from third parties through the Organizer, you should refer to the General Terms of Sale of the third party. The Organizer cannot be held liable in this regard. 

2.10. PERSONAL DATA

By ordering a product or services relating to the Event from the Organizer, you will be required to provide certain information, particularly during your registration for the Event, in addition to the information you have communicated via registration platform.

Some of this information may enable you to be identified, directly or indirectly, and may be considered as personal data in the sense of the applicable data protection regulation. 

Generally speaking, personal data which are communicated are destined for the Organiser’s approved staff, who are responsible for processing this information, and for any subcontractors. 

The Organizer collects this information for specific purposes, in line with the applicable legal provisions and with your consent, notably for the purposes of: 

- Enabling the creation, management and access to your account; 

- Providing the information and services requested and, notably, to enable you to register for Events proposed on the registration platform, and to enable the sale of products and services on the registration platform; 

- Enabling the processing, monitoring and management of your registration for Events; 

- Proposing personalized services regarding the information provided on your profile, and particularly advice and training programs; 

- Facilitating debt collection and combating fraud; 

- Enabling the management, modification and improvement of the Organizer’s products and services; 

- Sending emails or publishing messages in order to provide you with useful information such as confirmation of your order, updates, newsletters on the Organizer’s activities. 

- Sending emails or text messages to provide you with information, announcements, or updates relating to the Event for which you have registered. 

- Collecting information, particularly through surveys, polls, or questionnaires that the Organizer sends you. 

- Ensuring compliance with applicable legal and regulatory provisions, notably in terms of medical contra-indications against participation by a participant in the Event; 

- Sending emails or text messages to inform you of other events that might be of interest, in light of the information provided on your profile; 

- Enabling the management, modification and improvement of the Organizer’s services;

- Sending emails or text messages to communicate special offers, adverts or other commercial communications from partners of our Event. 

- Enabling participants to communicate amongst themselves. 

- Organizing lotteries and competitions and allowing you to register and take part in them. 

- Informing you of your results, sending you your certificates; 

- For any other purposes specified when your data are collected. 

Data sharing 

The Organizer may share Data about you with third parties. 

The Organizer may divulge data to its subsidiaries and affiliates, and in this case, their use is subject to the present terms. 

The Organizer may share the Data you submit to its suppliers, service providers, subcontractors or agents performing certain tasks on behalf of MOVE ASIA CO.,LTD. For example, these service providers may be the hotelkeeper or the transport provider. 

If you have ordered products or services from our partners through the Organizer, the Organizer may share your data with these partners in order to meet your request. These third parties may send you communications, correspondence and emails. If you have agreed, when ordering a product or service relating to the Event, to receive communications from Event Partners, they may send you communications, correspondence and emails. 

Finally, the Organizer may share data that you have provided to us with our suppliers, service providers, sub-contractors or agents responsible for certain tasks on the Organizer’s behalf. For example, these providers may include the timekeeper, the race number manufacturer, and the company responsible f

1.12. AERIAL FILMING 

Participants are informed that: 

- on the day of the Event, remote-controlled drones may be used for the purposes of media coverage; 

- participants may find themselves throughout all or part of the Event. 

1.13. RESPECT FOR THE ENVIRONMENT 

In order to respect the environment and the natural surroundings in which the event takes place, it is strictly forbidden to leave litter (paper, plastic wrappers) on the route. Bins will be provided at all feeding zones. Participants must make use of them when disposing of waste. 

Participants must hold onto their litter and wrappers and wait until they reach the places set up by the Organizer to dispose of them. 

The Organizer reserves the right to award time penalties or exclude participants from the race who deliberately dispose of their waste elsewhere than in these specific areas. 

1.14. RESPECTING STARTING AREAS 

Starting Areas have been set up to regulate departures during the course. 

The Organizer has authorized all staff involved in the organization (volunteers, MOKAPOT operation team, etc.) present at the start site to respect the starting areas attributed to each participant. Any participant refusing to enter into the starting area (or a faster area, upon the decision of the Organizer) attributed to them may be issued with a time penalty or may be disqualified. 

1.15. MANDATORY AND FORBIDDEN EQUIPMENT ON THE ROUTE 

In order to ensure the safety and smooth running of the event, all Participants must arrive at the start equipped with the following mandatory equipment: 

- - a rigid helmet which must be worn throughout the entire Event, 

- - a hydration system (water bottle or hydration pack filled with water)

-- a puncture repair kit 

To ensure the safety of participants, it is strictly forbidden to participate in the event with the following: 

- - a bicycle equipped with any kind of extension (such as bar ends or triathlon bars); 

- - an electric bicycle or electrically assisted pedal cycle; 

- - a recumbent or prone bicycle;

- - monocycle

Therefore bicycles, scooters, skateboards, roller skates, self-balancing transporters, etc., wheeled and/or motorized vehicles, in particular personal cars, are strictly forbidden on the route. 

1.16. ANTI-DOPING TESTS 

Anti-doping controls may take place during the Event. Participants in the Event undertake to strictly respect the ban on doping as well as the provisions concerning anti-doping tests.

1.17. MODIFICATION -POSTPONEMENT- CANCELLATION 

If the circumstances require, the Organizer reserves the right to modify at any time the route, the position of feeding stations and timing points, to delay the event and/or times of the Event, to stop the Event once it is under way, to cancel the Event or to impose a back-up route. 

2.2. PRICES 

The price of the race bib is given in the Rules. The Organizer reserves the right to organize special offers outside the price brackets, establishing special rates for a given period. 

The prices of products and services are given in euros, including all taxes, at the rate applicable on the day of the order. The prices do not include postage costs, gift wrapping, any special offers and personal reductions (“promotional codes”) given before the final approval of the order. 

The prices consider VAT applicable on the day of the order and any changes in the legal VAT rate will automatically be reflected in the product prices displayed on time to. However, prices cannot be modified once the user’s order has been placed. 

In terms of products and services bought from third parties through the Organizer, you should refer to the General Terms of Sale of the third party. The Organizer cannot be held liable in this regard. 

2.10. PERSONAL DATA

By ordering a product or services relating to the Event from the Organizer, you will be required to provide certain information, particularly during your registration for the event, in addition to the information you have communicated via the registration platform.

Some of this information may enable you to be identified, directly or indirectly, and may be considered as personal data in the sense of the applicable data protection regulation. 

Generally speaking, personal data which are communicated are destined for the Organiser’s approved staff, who are responsible for processing this information, and for any subcontractors. 

The Organizer collects this information for specific purposes, in line with the applicable legal provisions and with your consent, notably for the purposes of: 

- Enabling the creation, management, and access to your account; 

- Providing the information and services requested and, notably, to enable you to register for Events proposed on the registration platform, and to enable the sale of products and services on the registration platform; 

- Enabling the processing, monitoring, and management of your registration for Events; 

- Proposing personalized services regarding the information provided on your profile, and particularly advice and training programs; 

- Facilitating debt collection and combating fraud; 

- Enabling the management, modification, and improvement of the Organizer’s products and services; 

- Sending emails or publishing messages in order to provide you with useful information such as confirmation of your order, updates, newsletters on the Organizer’s activities. 

- Sending emails or text messages to provide you with information, announcements, or updates relating to the Event for which you have registered. 

- Collecting information, particularly through surveys, polls, or questionnaires that the Organizer sends you. 

- Ensuring compliance with applicable legal and regulatory provisions, notably in terms of medical contra-indications against participation by a participant in the Event; 

- Sending emails or text messages to inform you of other events that might be of interest, in light of the information provided on your profile; 

- Enabling the management, modification, and improvement of the Organizer’s services;

- Sending emails or text messages to communicate special offers, adverts, or other commercial communications from partners of our Event. 

- Enabling participants to communicate amongst themselves. 

- Organizing lotteries and competitions and allowing you to register and take part in them. 

- Informing you of your results, sending you your certificates; 

- For any other purposes specified when your data are collected. 

Data sharing 

The Organizer may share Data about you with third parties. 

The Organizer may divulge data to its subsidiaries and affiliates, and in this case, their use is subject to the present terms. 

The Organizer may share the Data you submit to its suppliers, service providers, subcontractors, or agents performing certain tasks on behalf of MOVE ASIA CO., LTD. For example, these service providers may be the hotelkeeper or the transport provider. 

If you have ordered products or services from our partners through the Organizer, the Organizer may share your data with these partners in order to meet your request. These third parties may send you communications, correspondence and emails. If you have agreed, when ordering a product or service relating to the Event, to receive communications from Event Partners, they may send you communications, correspondence, and emails. 

Finally, the Organizer may share data that you have provided to us with our suppliers, service providers, sub-contractors, or agents responsible for certain tasks on the Organizer’s behalf. For example, these providers may include the timekeeper, the race number manufacturer, and the company responsible for medical assistance.